Privacy Policy

1Who We Are

Beacon Arts Dance School is operated by Principal Stephanie Beaney BA (Hons). We provide dance education to children and adults in Leighton Buzzard and the surrounding area.

• Website: beaconarts.dance
• Email: hello@beaconarts.dance
• Phone: 07403677507

2What Information We Collect

We collect information you provide directly when registering or contacting us:

• Student's full name, date of birth, and class details
• Parent/guardian name, address, phone number, and email address
• Emergency contact details
• Medical conditions, allergies, or injuries relevant to safe participation
• Payment and invoicing information
• Photography and videography consent preferences

3How We Use Your Information

We use your personal data only for the purposes of running the school effectively and safely:

• Managing enrolments and class registers
• Sending invoices and processing payments
• Contacting you about class information, term dates, and school updates
• Ensuring the health and safety of all students in our care
• Complying with our safeguarding obligations
• Marketing and promotional activities (with your consent)

4Legal Basis for Processing

We process your data on the following legal bases under UK GDPR:

• Contract: To fulfil our obligations when you enrol at the school
• Legal obligation: To comply with safeguarding and health & safety law
• Legitimate interests: To manage and administer the school effectively
• Consent: For photography, social media use, and marketing communications

5Photography & Social Media

We may photograph or film students during classes, rehearsals, and performances for use as class aids, keepsakes, or marketing materials including our website and social media channels (Facebook and Instagram).

You may opt out of photography and social media use at any time by contacting us in writing at steph@beaconarts.dance. Any existing images will be removed promptly upon request.

We ask that parents and guardians do not photograph or film other children without their parent's permission.

6Sharing Your Data

We will never sell or share your personal data with third parties for their own marketing purposes. Your data may only be shared in the following limited circumstances:

• Where required by law or a statutory authority
• With safeguarding agencies if we have a legal duty to report a concern
• With service providers who assist us in running the school (e.g. payment processors), under strict data processing agreements

7Data Retention

We retain personal data only for as long as necessary. Registration and attendance records are kept for a minimum of three years after a student leaves the school. Financial records are retained for six years in line with HMRC requirements. You may request deletion of your data at any time, subject to our legal obligations.

8Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data (the "right to be forgotten")
• Object to or restrict how we process your data
• Withdraw consent at any time (where consent is the legal basis)
• Lodge a complaint with the ICO at www.ico.org.uk

To exercise any of these rights, please contact us using the details below.